F9 Notes

Copy-ready documentation frameworks for property insurance estimates, written by claims professionals and organized by trade.

An F9 note is the line-item explanation an estimator adds to document what was done and why — turning a list of charges into a record that explains itself. Learn more

Disclaimer

This resource is provided for educational and informational purposes only. It is not legal advice, claims advice, engineering advice, or professional consulting of any kind, and no attorney-client, adjuster-client, or consultant-client relationship is created by reading or using it. Nothing in this resource should be relied upon as a substitute for the judgment of a qualified professional applied to the facts of a specific loss, the specific policy in force, and the law and codes of the jurisdiction where the loss occurred.

Industry standards (such as those published by the IICRC, NFPA, and others) are revised periodically. Citations and figures reflect general industry practice and may not match the current published edition of any standard. Building codes vary by jurisdiction and are amended over time. The reader is responsible for verifying the current version of any standard or code before relying on it.

The example F9 notes are starting frameworks, not finished text. They should be reviewed, edited, and verified by the professional preparing the estimate before being attached to any claim.

2 notes

FIR

Soot cleaning - HEPA vacuum and chemical sponge

Fire & Smoke

Note Attached

Affected surfaces cleaned using HEPA vacuum followed by chemical (dry) sponge to remove loose soot prior to any wet cleaning. The two-step dry process is necessary to prevent smearing and to address dry, friable soot before introducing moisture, which can drive residue deeper into porous materials. Standard practice for surfaces with visible soot deposition following fire and smoke loss.

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FIR

Thermal fogging for odor

Fire & Smoke

Note Attached

Thermal fogging performed to neutralize residual smoke odor after surface cleaning. Deodorizer selected based on the type of combustion residue present ([protein / synthetic / natural]). Fogging is performed in sealed conditions to allow the agent to penetrate porous materials and concealed cavities, consistent with IICRC S700 guidance for odor remediation following fire loss. Verify against the current published edition of IICRC S700.

IICRC S700

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